Executive Assistant

CLASSIFICATION:         Part-time (20 hours per week)
COMPENSATION:        $25,000 per year
LOCATION:                  Leesburg, VA

 

SUMMARY:

The Loudoun Laurels Foundation is seeking a part time executive assistant to support the administrative operations of organization. The Foundation is committed to honoring exceptional community service for the benefit of Loudoun County Citizens and to developing future civic leaders through scholarship and mentorship. The Executive Assistant, who is accountable to the Board of Directors through the Executive Director, helps advance this mission.

RESPONSIBILITIES:

  • Manage and maintain contact database
  • Manage and maintain organizational calendar
  • Assist with logistics for annual gala and networking events
  • Preparation and logistics for in-house meetings
  • Prepare sponsorship materials for annual gala and endowment
  • Develop working relationships with board and advisory committee members and their assistants to facilitate the information flow and scheduling process
  • Organize and maintain filing system (both electronic and paper)
  • Prepare expense reports, supply orders, and invoices
  • Maintain donor solicitation materials, letters, memoranda, and correspondence
  • Receive, screen, sort and prioritize all incoming mail and email; respond to inquiries as necessary
  • Perform general office duties/assistance as needed

QUALIFICATIONS:

  • Bachelors degree or equivalent experience required
  • Proficient in Microsoft Office
  • Working knowledge of databases or donor platforms (proficiency in Donor Perfect is a plus)
  • Strong organizational skills
  • Ability to perform and prioritize multiple tasks seamlessly
  • Excellent attention to detail
  • Interpersonal skills and the ability to build relationships
  • Strong written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving
  • Proven ability to handle confidential information with discretion

TO APPLY:

Please send a letter of interest indicating relevant experience, resume, and at least two references to info@loudounlaurels.org. Please note: “Executive Assistant Loudoun Laurels Application” in the subject header.

THE LOUDOUN LAURELS FOUNDATION IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER